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| − | Project managers can benefit from a powerful web service called wiki. Wiki, which means quick in Hawaiian, is simply a website that allows people to edit its contents. One common wiki application is the free internet encyclopedia, Wikipedia.<br>Unlike traditional static web pages, that can only be read, a wiki can be readily accessed by everyone, everywhere and they can add, edit, delete, append and update content. <br>Project managers can utilize this tool to transform the project office into a live and ubiquitous environment. A project wiki can facilitate the following tasks:
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| − | <br> | + | = About Wikis<br/> = |
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| − | *Project Meeting Agendas and Minutes
| + | Project managers can benefit from a powerful web service called wiki. Wiki, which means quick in Hawaiian, is simply a website that allows people to edit its contents. One common wiki application is the free internet encyclopedia, [http://www.wikipedia.org/ Wikipedia].<br/>Unlike traditional static web pages, that can only be read, a wiki can be readily accessed by everyone, everywhere and they can add, edit, delete, append and update content.<br/> |
| − | *Collaboration on Project Documentation
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| − | *Solicit and Keep Track of Ideas
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| − | *Project Dashboard (Project Vital Signs)
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| − | *Calendars
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| − | *Project Photo Albums
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| − | *To-Do Lists
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| − | *Establish a Project Office Intranet
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| − | <br>'''Project Transformation'''<br>To demonstrate the power of wikis, a project manager can post to the wiki a proposed meeting agenda, inviting direct input from team members, thus saving tedious e-mail messages and phone calls or preliminary meetings. Once the meeting is conducted, proposed minutes are posted for input and comments, almost eliminating the need for a PM meeting scribe. In one case, this resulted in reducing e-mail traffic volume by 75%, and slashed meeting time in half, thanks to group input and collaboration.<br>''Table 1 shows a comparison between traditional PM emphasis and the one offered by the wiki collaborative environment.'' | + | <br/> |
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| − | {| border="1"
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| + | = How to Use a Project Wiki<br/> = |
| − | | Table 1
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| − | | <br>
| + | Project managers can utilize this tool to transform the project office into a live and ubiquitous environment.<br/> |
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| | + | <u>A project wiki can facilitate the following tasks:</u><br/> |
| | + | *Project meeting agendas and minutes<br/> |
| | + | *Collaboration on project documentation<br/> |
| | + | *Solicit and keep track of ideas<br/> |
| | + | *Project dashboard (project vital signs)<br/> |
| | + | *Calendars |
| | + | *Project photo albums<br/> |
| | + | *To-Do lists<br/> |
| | + | *Establish a project office intranet<br/> |
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| | + | |
| | + | = <br/>Project Transformation<br/> = |
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| | + | To demonstrate the power of wikis, a project manager can post to the wiki a proposed meeting agenda, inviting direct input from team members, thus saving tedious e-mail messages and phone calls or preliminary meetings. Once the meeting is conducted, proposed minutes are posted for input and comments, almost eliminating the need for a PM meeting scribe. In one case, this resulted in reducing e-mail traffic volume by 75%, and slashed meeting time in half, thanks to group input and collaboration.<br/> |
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| | + | <br/><u>The table shows a comparison between traditional PM emphasis and the one offered by the wiki collaborative environment:</u><br/> |
| | + | |
| | + | {| border="0" style="width: 100%" |
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| − | | Traditional PM Emphasis | + | | style="background-color: rgb(204, 204, 204)" | Traditional PM Emphasis<br/> |
| − | | Project Wiki Emphasis | + | | style="background-color: rgb(204, 204, 204)" | Project Wiki Emphasis<br/> |
| | |- | | |- |
| − | | Centralization | + | | Centralization |
| | | Decentralization | | | Decentralization |
| | |- | | |- |
| − | | Authoritarian | + | | Authoritarian |
| | | Collaborative | | | Collaborative |
| | |- | | |- |
| − | | Hierarchy Organization | + | | Hierarchy Organization |
| | | Flat Organization | | | Flat Organization |
| | |- | | |- |
| − | | Project Manager | + | | Project Manager |
| | | Project Team | | | Project Team |
| | |- | | |- |
| − | | Permission Required | + | | Permission Required<br/> |
| | | Empowerment | | | Empowerment |
| | |- | | |- |
| − | | Central Files | + | | Central Files |
| | | Project Intranet File Cabinet | | | Project Intranet File Cabinet |
| | |- | | |- |
| − | | Hard Copy Documents | + | | Hard Copy Documents |
| | | Documented Digital Media | | | Documented Digital Media |
| | |- | | |- |
| − | | Limited/Restricted Access | + | | Limited/Restricted Access |
| | | Organized/Unlimited Access | | | Organized/Unlimited Access |
| | |- | | |- |
| − | | Local Access | + | | Local Access |
| | | Global/Live Access | | | Global/Live Access |
| | |- | | |- |
| − | | Rigid PM Policies | + | | Rigid PM Policies |
| | | Flexible/Adaptable Policies | | | Flexible/Adaptable Policies |
| | |- | | |- |
| − | | Limited Communication | + | | Limited Communication |
| | | Unlimited Communication | | | Unlimited Communication |
| | |} | | |} |
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| − | We should stop viewing projects as merely an opportunity for management authority but rather model them and interact with them as empowered teams in a live and realistic view. The proposed transformation is shown in the following figures:<br> | + | <br/> |
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| | + | We should stop viewing projects as merely an opportunity for management authority but rather model them and interact with them as empowered teams in a live and realistic view. |
| | + | |
| | + | <u>The proposed transformation is shown in the following figures<ref name="Project Management Wiki! Everything, Everywhere and Everybody’s Project By Dr. Kifah Jayyousi">Project Management Wiki! Everything, Everywhere and Everybody’s Project By Dr. Kifah Jayyousi</ref>:</u><br/> |
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| | + | {| cellspacing="1" cellpadding="5" border="1" style="width: 100%" |
| | + | |- |
| | + | | [[File:Authoritative Model - Traditional Team.JPG|center|299px|Authoritative Model - Traditional Team|alt=Authoritative Model - Traditional Team]] |
| | + | | [[File:Collaborative Model - Empowered Team.JPG|center|359px|Collaborative Model - Empowered Team|alt=Image:Project_wiki_2.gif]] |
| | + | |} |
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| | + | {| cellspacing="1" cellpadding="5" border="1" style="width: 100%" |
| | + | |- |
| | + | | style="width: 332px" | Authoratative Model - Traditional Team<br/> |
| | + | | style="width: 401px" | Collaborative Model - Empowered Team<br/> |
| | + | |} |
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| | + | <br/> |
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| − | [[Image:Project wiki 1.gif|Image:Project_wiki_1.gif]][[Image:Project wiki 2.gif|Image:Project_wiki_2.gif]] | + | [http://www.allpm.com/modules.php?op=modload&name=News&file=article&sid=1606&mode=thread&order=0&thold=0 -> Find more Information here: Project Management Wiki! Everything, Everywhere and Everybody’s Project] By Dr. Kifah Jayyousi |
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| − | Source: [http://www.allpm.com/modules.php?op=modload&name=News&file=article&sid=1606&mode=thread&order=0&thold=0 Project Management Wiki! Everything, Everywhere and Everybody’s Project] By Dr. Kifah Jayyousi
| + | == A Picture says more than 1000 words - Wiki collaboration<ref name="wikinomics.com by Anthony D. Williams">wikinomics.com by Anthony D. Williams</ref> == |
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| − | == A Picture says more than 1000 words - Wiki collaboration ==
| + | [[File:Wiki collaboration2 1 wikinomics.jpg|center|450px|Wiki collaboration]] |
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| − | [[Image:Wiki collaboration2 1 wikinomics.jpg]] | + | -> Further Information: |
| | + | *[http://www.wikinomics.com/blog/index.php/2008/03/26/wiki-collaboration-leads-to-happiness/ wikinomics.com] by <span class="author_name">Anthony D. Williams</span> |
| | + | *Interesting [http://www.gartner.com/it/page.jsp?id=1215930 Article] regarding file-oriented and document-based vs. web 2.0 and wikis. __NOAUTHORLIST__ |
| | + | <br/> |
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| − | Source: [http://www.wikinomics.com/blog/index.php/2008/03/26/wiki-collaboration-leads-to-happiness/ wikinomics.com] by <span class="author_name">Anthony D. Williams</span>
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| − | <br>
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| − | Interesting [http://www.gartner.com/it/page.jsp?id=1215930 Article] regarding file-oriented and document-based vs. web 2.0 and wikis.
| + | <references /> |
| − | __NOAUTHORLIST__
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| − | [[Category:Basics]] | + | [[Category:MyWiki]] |
