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Revision as of 12:37, 18 April 2011
Services and functions
If you or your organisation, department or working group decide to create an own MyWiki worspace within energypedia, we offer you a whole packet of included services and functions. The technical setting-up is carried out by an external agency, caring for the installation, for technical adjustments as well as for the security of your data. This agency can also adjust the wiki software according to your special wishes and needs.
The basic package consists of the following services and functions:
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Installation and Software
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Basic Installation of MediaWiki
The basis of your Wiki: We advise you in choosing suitable Hosting packages, prepare your server and install the Wiki-software. Furthermore we install necessary packages on your server and adjust them according to your needs.
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Adjustment of Design to your Organisation's Presentation
Organise your organisation's presentation uniformly - we adjust your Wiki's design to your corporate design or your existing website.
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Data Backup
Data backup is indispensible, in particular in the case of Wikis, whose contents are changed almost every day. We take care that your data are saved automatically, so that they are not lost if the worst comes to the worst.
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Extensions inclusive
Several extensions are already included in the basic installation:
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User Management / Social Networking
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Registration Form and Confirmation
The registration form allows you to control, which user shall gain access to your Wiki. Users, who apply for access can be asked for several information, for instance for their expertise. The sampled personal details are automatically transfered to the new user's user profile. Furthermore, it is checked if the indicated email-address exists.
You get informed via email, when a new access was applied for. Afterwards you can accept or reject the applicant by just some clicks.
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Extensive User Profiles
Each user has its own user profile, containing various personal details. Moreover, the user can upload a picture, that is displayed in the user search, in group lists, the latest authors on a page and in the Who's online box.
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Authors List below Articles
Under each article a list appears containing the latest authors that edited the article. If wanted the list can be hidden on individual pages.
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Who’s online
See on the starting page who is logged in besides you.
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Usability
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WYSIWYG Editor
By means of a so-called „What You See Is What You Get”-Editor, the editing of your Wiki-Site becomes as easy as in a common word processing programme. No difficult syntax needs to be learnt, but creating pages is easily and quickly possible without programming knowledge.
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Simplified Page Creation
By means of a few clicks the user can create a new page. This simplifies the page creation in particular for less experienced users and lowers the user's inhibition level to contribute to the Wiki. The simplified page view is expandable by the use of templates.
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TagCloud for bigger Categories
Give a quick overview of the biggest categories via a so-called TagClaud. A TagCloud is a link collection, in which the amount of category links corresponds to the number of articles in this category.
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Document Management
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PDF Live-Preview
The PDF Live-Preview allows your users to scoll in a PDF-document without downloading them before. This gives a quick overview of the document and saves time.
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Extensive Document Management
The documents are represented clearly arranged in a gallery, pictures and PDF-documents have in addition a preview picture. A search mask allows to search for file names, categories or document types.
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Getting started
Hier sollen ein paar nützliche erste Schritte für Instanzeigner dokumentiert werden:
Getting started
Design your own main page
create/ edit the Navigation
- Startseite editieren (sollte am besten Standardmäßig bereits ein Layout haben, das komfortabel per Rich Editor bearbeitet werden kann)
- Sidebar editieren
- Erste Kategorien erstellen und "Portale" (=Kategorieseiten) einrichten
- Einen Begrüßungs-Newsblog-Eintrag erstellen
- Empfehlung, nicht mit einem leeren Wiki beginnen, Struktur vorgeben, etc.
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Recommendations
Never start with an empty Wiki!
Before additional users are invited to the MyWiki, a structure (navigation, start page and categories) should be created. Since each user is interested in a benefit coming from a wiki, some article should already in the MyWiki before opening it. Here the well-known knowledge-management wisdom counts: “The more benefit, the more effort users are willing to invest”; consequently the reverse conclusion is: no benefit = no willingness to invest effort.
How should the Wiki be used?
To gain the greatest benefits from a wiki, existing inefficient processes should be taken on by the wiki (for instance emails to many recipients, agenda and decisions, shared ToDo-lists etc.). The wiki should not be introduced in addition to existing inefficient processes, since this means more work for the user in the first place.
Inspiration for using wikis for project management
Processes should be transferred to the Wiki little by little
Users need some time to discover the advantages of a wiki. Consequently, one should not organise all processes via the wiki from the first day on, but give the users time to become acquainted with the wiki.
Using the Newsblog as a Newsletter
The newsblog in the MyWiki can be used as a newsletter, since each user receives a notification of new articles in the newsblog via email. Thereby, news can be posted in the newsblog of the wiki and all users are informed automatically.
Patience!
The advantages of a wiki over classic, in particular email based, project- and knowledge management are evident. However, users need time to get acquainted to the wiki and to change old habits. Users need to experience the advantages of the wiki, which can take a while.
